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Invoice & Document Standardization

Upload messy supplier invoices in any format — get back professionally formatted, standardized PDFs that match your company template.

How It Works

Step 1

Upload Documents

Drag and drop your invoices — supports .doc, .docx, and PDF formats. Upload one or many at once.

Step 2

AI Processing

Our AI extracts line items, totals, company details, and reformats everything to your company standard.

Step 3

Download PDF

Get a clean, professionally formatted PDF — consistent layout, proper alignment, ready to send or archive.

Before & After

See how a messy supplier invoice gets transformed into a clean, standardized document.

Before — Original Invoice
SAMPLE
invoice_feb2025_v3_FINAL(2).docx
INVOICE
Evergreen Trading Co. 42 Harbour View Rd Auckland 1010, New Zealand
Invoice #: ETC-2025-0847
Date: Feb 15, 2025
Bill To:
Pacific Trade Ltd. 88 Sakura Blvd, Suite 5 Osaka 530-0001, Japan
Widget A - Standard Grade500$2.40$1200.00
Component B-100 (Zinc)1200$0.85$1020.00
Bracket Set #304300$4.10$1230.00
Mounting Kit MK-22150$7.50$1125.00
Total: $4575.00
Signed: J. Martinez, Sales Director
After — Standardized PDF
SAMPLE
EVERGREEN TRADING CO.
42 Harbour View Rd, Auckland 1010, New Zealand
INVOICE
#ETC-2025-0847
Feb 15, 2025
Bill To
Pacific Trade Ltd.
88 Sakura Blvd, Suite 5, Osaka 530-0001, Japan
ItemQtyUnit PriceAmount
Widget A - Standard Grade500$2.40$1200.00
Component B-100 (Zinc)1,200$0.85$1020.00
Bracket Set #304300$4.10$1230.00
Mounting Kit MK-22150$7.50$1125.00
Total: $4575.00
Authorized by: J. Martinez, Sales Director

Your Invoice Portal

A private, password-protected web app — upload documents, edit details, and generate standardized PDFs instantly.

Step 1 — Secure Login
SAMPLE

Invoice Portal

Password
••••••••
Enter

Each client gets a private portal with unique credentials

Step 2 — Drag & Drop Upload
SAMPLE

Drop invoice files here

.doc, .docx supported

invoice_sample_feb.docxReady
po_march_draft.docReady
Step 3 — Edit & Generate PDF
SAMPLE
Order Info
Invoice #: ETC-2025-0847
Date: Feb 15, 2025
Customer
Pacific Trade Ltd.
88 Sakura Blvd, Osaka, Japan
Line Items
Widget A$1,200.00
Component B-100$1,020.00
Bracket Set #304$1,230.00
Bank Details
Oceanic National Bank • SWIFT: OCNBNZ2A
Acct: 12-3456-7890123-00
Generate Standardized PDF

Key Benefits

Any Format In

Accept .doc, .docx, and PDF files — no matter how messy or inconsistent the original.

Brand Consistent

Every output matches your company template — logos, layout, fonts, and formatting.

Instant Processing

Upload and get your standardized PDF back in seconds — no manual formatting required.

All company names, contact details, and figures shown on this page are entirely fictitious and created for demonstration purposes only. We take client confidentiality seriously — no real client data is ever displayed in our marketing materials. To see what we can do for your business, for a private consultation.